Volunteers needed for Chalk It Up and Sip & Stroll!

Volunteers needed for Chalk It Up and Sip & Stroll!

May 31, 2016

Main Street Hanover is looking for volunteers for the two large events on June 11, Chalk It Up and Sip & Stroll. We can use all the help we can get and any amount of time is appreciated! Below are the positions we are looking to fill. Each job has a time slot below the description of what the volunteer will be doing.

BONUS: Anyone who volunteers during either of these events, if 21+, will receive one free ticket to the sold out evening even, Sip & Stroll! It’s the only way to get tickets to this event now that they tickets have been sold out!

Call or Email Justine to sign up to volunteer today! (717) 637-6130 x101 or jtrucksess@ycea-pa.org.

Saturday, June 11

Chalk It Up Volunteers

Set-up

Write numbers on all the sidewalk slabs that will be a part of
the event

Put up tents and tables
Layout Chalk
Put out promotional materials

2 8:00am-9:00am


Registration

Track pre-registered artists - check them in

Help new artists register
Explain judging method
Give them the index card for their work

2 8:30am - 11:00am

2 11:00am - 2:00pm


Judges

Once index cards start coming in, use them to find the artwork
and complete one judging form for each sidewalk piece.

Bring those scores back to the registration area, where another volunteer will file the scores with the artists contact info.

4 9:30am - 11:30am

4 to 6 11:30am - 2:30pm


Tear-down

Pack up Chalk - put into Justine’s Car

Clean Up area

2 2:00pm - 3:00pm


Sip & Stroll Volunteers

Set-up

Deliver Balloons

Prepare the paperwork for checking registrations
Get wristbands arranged
Set up signage for registration table and waiver language to be displayed

4 12:30pm-2:00pm


Registration

Using phone or paper printed lists, check in guests

Check ID & put on wristbands
Comp/Sponsor tickets are checked-in
Have anyone without signed waiver sign one
Explain map stamping and prizes

6 1:30pm - 3:00pm

3 3:00pm - 5:00pm


Directors and
Location Stampers

Direct ticket holders to the next stop

Make sure everyone is enjoying themselves safely
Answer questions when necessary
If enough are available - stand at entrance of each stop and stamp the maps

10 - 20 2:30pm-4:30pm

10 – 20 4:30pm-7:00pm


Tear-down

Break down tables and tents

Load all items into cars and transfer/unload at Chamber office
Collect trash and other event debris

3 or 4 6:00pm-7:00pm

Volunteer Spots Available 5.31.16